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This item: Access Bible. In Stock. Access For Dummies Access for Dummies. Customers who viewed this item also viewed. Page 1 of 1 Start over Page 1 of 1. Previous page. Laurie A. Excel Bible. John Walkenbach. Access Bible. Michael Alexander. Beezix Inc. Julitta Korol. Mark Shellman. Next page. From the Inside Flap Tap into the power of Access Learn the essentials of using Microsoft Access to store data, analyze information, build reports, create applications, and much more!

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Cancel Delete. Cancel Overwrite Save. Terms of service. Privacy policy. Cookie policy. Change language. Made with love in Switzerland. Main languages. Revert Cancel. We cover creating and understanding relationships and the normalization process in Chapter 4. With an understanding of the need for linking one group of fields to another group, you can add the required key fields to each group.

These linking fields, known as primary keys and foreign keys, are used to link these tables together. The field that uniquely identifies each row in a table is the primary key.

The corresponding field in a related table is the foreign key. Let’s assume a certain record in the Customers table has 12 in its Customer ID field. Any record in the Invoices table with 12 as its Customer ID is owned by customer With the key fields added to each table, you can now find a field in each table that links it to other tables in the database.

For example, Table 1. You’ve identified the three core tables for your system, as reflected by the first three columns in Table 1. This is the general, or first, cut toward the final table designs. You’ve also created an additional fact table to hold the sales payment data. Normally, payment details such as the credit card number are not part of a sales invoice.

Taking time to properly design your database and the tables contained within it is arguably the most important step in developing a database-oriented application. By designing your database efficiently, you maintain control of the data, eliminating costly data-entry mistakes and limiting your data entry to essential fields.

Although this book is not geared toward teaching database theory and all its nuances, this is a good place to briefly describe the art of database normalization. You’ll read the details of normalization in Chapter 4, but in the meantime you should know that normalization is the process of breaking data down into constituent tables.

Earlier in this chapter you read about how many Access developers add dissimilar information, such as customers, invoice data, and invoice line items, into one large table. A large table containing dissimilar data quickly becomes unwieldy and hard to keep updated.

Because a customer’s phone number appears in every row containing that customer’s data, multiple updates must be made when the phone number changes. After you’ve created the data and established table relationships, it’s time to design your forms. Forms are made up of the fields that can be entered or viewed in Edit mode.

Generally speaking, your Access screens should look a lot like the forms used in a manual system. Labels and text-box data-entry fields: The fields on Access forms and reports are called controls. Special controls command buttons, multiple-line text boxes, option buttons, list boxes, check boxes, business graphs, and pictures.

Graphical objects to enhance the forms colors, lines, rectangles, and three-dimensional effects. Ideally, if the form is being developed from an existing printed form, the Access data-entry form should resemble the printed form. The fields should be in the same relative place on the screen as they are in the printed counterpart.

Labels display messages, titles, or captions. Text boxes provide an area where you can type or display text or numbers that are contained in your database.

Check boxes indicate a condition and are either unchecked or checked. Other types of controls available with Access include command buttons, list boxes, combo boxes, option buttons, toggle buttons, and option groups.

In this chapter, you’ll gain an understanding of the major components of the user interface. If you haven’t used Access since the release of Microsoft Office , you may be surprised at the changes to the user interface. The welcome screen gives you several options for opening an existing Access database or creating a new database. Figure 2. If you open an Access database directly from Windows Explorer by double-clicking it , you won’t see the welcome screen. Instead, you’ll go directly to the database interface covered later in this chapter.

In the upper-left corner of the welcome screen, you’ll notice the Recent section. The files listed here are databases that you’ve previously opened through Access You can click any of the database files listed there to open them.

Access does not distinguish existing databases from deleted databases when populating the Recent section. This means you could see a database in the Recent list that you know for a fact you’ve deleted. Clicking an already deleted database in the Recent list will simply activate an error message stating that Access could not find the database. Below the Recent section, you’ll see the Open Other Files hyperlink.

Click this link to browse for and open databases on your computer or network. At the top of the welcome screen, you can search for Access database templates online. These templates are typically starter databases that have various purposes.

Microsoft makes them available free of charge. In the center of the welcome screen, you’ll see various predefined templates that you can click on to download and use. Microsoft established the online templates repository as a way to provide people with the opportunity to download partially or completely built Access applications.

The template databases cover many common business requirements, such as inventory control and sales management. You may want to take a moment to explore the online templates, but they aren’t covered in this book. These two options allow you to create a database from scratch. If your aim is to create a new Access database that will be used on a PC either yours or your users’ , choose Blank Desktop Database.

To create a new blank database, you can click the Blank Desktop Database option on the welcome screen refer to Figure 2. When you do, the dialog box shown in Figure 2. The default location of the new database will be your Documents folder.

If you want to use a different folder, click the Browse button it looks like a Windows Explorer folder to the right of the File Name box to browse to the location you want to use. You can also permanently tell Access to start with your own custom default location by clicking the File tab, choosing Options, and then changing the Default database folder setting found on the General tab.

When the new database is created, Access automatically opens it for you. In Figure 2. It’s worth a moment of your time to understand why this changed and how it affects how Access works with older Access database files.

Since its inception, Access has used a database engine named Jet an acronym for Joint Engine Technology.

With Access , the Access development team wanted to add significant new features to Access, such as multivariable and attachment fields. Because the new features were so significant, they couldn’t retrofit Jet with the code necessary to support the new features.

If you are unfortunate enough to work in an environment where Access is still being used, you will need to stick with the Access — MDB format for compatibility purposes. In that same light, if you are using older databases that use database replication or user-level security, you will need to stick with the MDB formats.

In Access , you can open older Access — and Access MDB files and make any desired changes to them, but you’ll only be able to use features specific to those versions. Some of the new Access features won’t be available, particularly those features that rely on the ACE database engine. You can convert a database saved in a previous format by opening the database in Access , choosing File Save As, and then, in the Save As dialog box, choosing any one of the different Access formats.

After you create or open a new database, the Access screen will look similar to Figure 2. Across the top of the screen is the Access Ribbon. On the left, you see the Navigation pane. These two components make up the bulk of the Access interface. In addition, you have at your disposal the Quick Access toolbar, which you can customize with the commands you use most frequently.

The Navigation pane, at the left of the screen, is your primary navigation aid when working with Access. The Navigation pane shows queries, forms, reports, and other Access object types. It can also display a combination of different types of objects.

Click the drop-down list in the Navigation pane’s title bar to reveal the navigation options see Figure 2. We cover each of the Navigate To Category options in the following sections, along with the corresponding Filter By Group options. The Custom option creates a new tab in the Navigation pane.

This new tab is titled Custom Group 1 by default and contains objects that you drag and drop into the tab’s area. Items added to a custom group still appear in their respective object type views described in the next section.

When you select Custom, the Filter by Group category is populated with all the custom groups you’ve previously created. You can use the Filter by Group category to filter to any of the created custom groups. Custom groups are a great way to group dissimilar objects like tables, queries, and forms that are functionally related. For example, you could create a Customers custom group and add all the database objects related to customer activities.

Items contained in a custom group can appear in other groups as well. By default, the Navigation pane shows all objects in the current database.

Select All Access Objects when you’ve been working with one of the filtered view and want to see every object in the database. The Tables and Related Views option requires a bit of explanation. Access tries very hard to keep the developer informed of the hidden connections between objects in the database. For example, a particular table may be used in a number of queries or referenced from a form or report. Selecting Tables and Related Views allows you to understand which objects are affected by each table.

Clicking each object in the Filter by Group category will filter the list to that object and all the other dependent and precedent objects related to it. This option groups the database objects by the created date. This setting is useful when you need to know when an object was created. This option groups the database objects by the modified date.

This setting is useful when you need to know when an object was modified. A common complaint among some developers with earlier versions of Access was the fact that when multiple objects were simultaneously opened in the Access environment, the objects would often overlap and obscure each other, making it more difficult to navigate between the objects.

Microsoft has added a tabbed document interface to Access, preventing objects from obscuring other objects that are open at the same time. In the accompanying figure, multiple objects are open one query and four tables. As you can see, all open objects are visible and presented in a tab layout. You can simply select a tab associated with an object, and the object is brought to the top. Don’t like the new tabbed windows configuration? You can go back to the old overlapping windows by choosing File Options.

You’ll have to close and reopen your database to have the change take effect. The Ribbon occupies the top portion of the main Access screen. Starting with Access , the Ribbon replaced the menus and toolbars seen in previous versions of Access.

The Ribbon is divided into five tabs, each containing any number of controls and commands refer to Figure 2. File: When you click the File tab, the Office Backstage view opens. Backstage view contains a number of options for creating databases, opening databases, saving databases, and configuring databases. We delve deeper into the Office Backstage view in the nearby sidebar. Home: The theme of the Home tab is frequently used. Here, you find generally unrelated commands that are repeatedly called upon during the course of working with Access.

For example, there are commands for formatting, copying and pasting, sorting, and filtering. Create: The Create tab contains commands that create the various objects in Access. This tab is where you’ll spend most of your time. Here, you can initiate the creation of tables, queries, forms, reports, and macros. As you read this book, you’ll be using the Create tab all the time. On this tab, you find commands that allow you to import and export data, establish connections to outside databases, and work with SharePoint or other platforms.

Database Tools: The Database Tools tab contains the commands that deal with the inner workings of your database. Here, you find tools to create relationships between tables, analyze the performance of your database, document your database, and compact and repair your database.

In addition to the standard five tabs on the Access Ribbon, you’ll also see contextual tabs. Contextual tabs are special types of tabs that appear only when a particular object is selected. Office Backstage view shown in the accompanying figure is the gateway to a number of options for creating, opening, or configuring Access databases.

You get to Backstage view by clicking the File tab on the Ribbon see the preceding section. The Backstage options include activities that are used infrequently when you’re working within the main Access window, but that are necessary for saving, printing, or maintaining Access databases. Putting these options into the Backstage area means they don’t have to appear anywhere on the Ribbon as you’re working with Access. The Quick Access toolbar shown in Figure 2.

If you click the drop-down arrow next to the Quick Access toolbar, you’ll see that many more commands are available see Figure 2. Place a check mark next to any of these options to add it to the Quick Access toolbar. You’re not limited to the commands shown in this drop-down list. You can add all kinds of commands. To add a command to the Quick Access toolbar, follow these steps:. Click the drop-down arrow next to the Quick Access toolbar, and select the More Commands option.

From the alphabetical list of commands, select the one you’re interested in and click the Add button. To change the order of the icons on the Quick Access toolbar, select the Quick Access tab of the Access Options dialog box refer to Figure 2.

The list on the right shows all the commands that are currently in the Quick Access toolbar. You can click each command and click the up and down arrow buttons on the right to move the command up or down in the list.

This will change the order of the commands. The topics covered in this Part II explain the techniques for creating and managing Access database tables, the core of any application you build in Access. These chapters go well beyond simply describing how to build tables. Here, you learn fundamental concepts that are key to using the capabilities documented in the remaining parts of this book.

Chapter 3 lays the foundation by defining tables and their component parts. In Chapter 4, you learn the importance of table relationships and how to effectively build and manage the relationships between the tables in your database. Chapter 5 demonstrates the techniques to effectively sort, filter, and work with your raw tables and datasheets. Finally, Chapters 6 and 7 explain how you can reach outside your database and create tables from imported or linked external data sources.

In this chapter, you learn how to create a new Access database and its tables. You establish the database container to hold your tables, forms, queries, reports, and code that you build as you learn Access.

Finally, you create the actual tables used by the Collectible Mini Cars database. This chapter uses the examples in the database named Chapter If you haven’t yet downloaded this file from the book’s website, please do so now. To Access, a table is always just a table.

But to your Access application, different tables serve different purposes. A database table fits into one of three types: object, transaction, or join. Knowing what type of table you’re creating helps to determine how you create it. Object tables are the most common. Each record of this type of table holds information that relates to a real-world object.

A customer is a real-world object, and a record in a table named tblCustomers holds information about that customer. The fields in an object table reflect the characteristics of the object they represent. A City field describes one characteristic of the customer—namely, the actual city where the customer is. When creating an object table, think about the characteristics of that object that make it unique or that are important.

The next most common type of table is a transaction table. Each record of a transaction table holds information about an event. Placing an order for a book is an example of an event. To hold the details of all the orders, you might have a table named tblBookOrders. Another common type of field is a field that refers to an object table, such as a reference to the customer in tblCustomers that placed the order.

When creating a transaction table, think about the information created by the event and who was involved. Join tables are the easiest to design and are vitally important to a well-designed database.

Usually relating two tables is a simple process: A customer orders a book, for instance, and you can easily relate that order to that customer. But sometimes the relationship isn’t so clear. A book may have many authors. And an author may have many books. When this relationship exists, called a many-to-many relationship , a join table sits in the middle of the two tables.

A join table usually has a name that reflects the association, such as tblAuthorBook. A join table generally has only three fields: a unique field to identify each record, a reference to one side of the association, and a reference to the other side of an association.

Creating database tables is as much art as it is science. Acquiring a good working knowledge of the user’s requirements is a fundamental step for any new database project. Chapter 4 covers the details of applying database design rules to the creation of Access tables. In this chapter, I show you the steps required to create basic Access tables. In the following sections, you’ll study the process of adding tables to an Access database, including the relatively complex subject of choosing the proper data type to assign to each field in a table.

It’s always a good idea to plan tables first, before you use the Access tools to add tables to the database. Many tables, especially small ones, really don’t require a lot of forethought before adding them to the database. After all, not much planning is required to design a table holding lookup information, such as the names of cities and states. However, more complex entities, such as customers and products, usually require considerable thought and effort to implement properly.

Although you can design the table without any forethought as you create it in Access, carefully planning a database system is a good idea. You can make changes later, but doing so wastes time; generally, the result is a system that’s harder to maintain than one that you’ve planned well from the beginning. In the following sections, I explore the new, blank table added to the Chapter It’s important to understand the steps required to add new tables to an Access database.

Most Access developers eventually adopt a naming convention to help identify database objects. Most naming conventions are relatively simple and involve nothing more than adding a prefix indicating an object’s type to the object’s name. For example, an employees form might be named frmEmployees.

As your databases grow in size and complexity, establishing a naming convention for the objects in your databases becomes more valuable. Changing the name of a table breaks virtually every query, form, and report that uses the information from that table. Your best defense is to adopt reasonable object names, use a naming convention early on as you begin building Access databases, and stick with the naming convention throughout the project.

Access imposes very few restrictions on the names assigned to database objects. Therefore, it’s entirely possible to have two distinctly different objects for example, a form and a report, or a table and a macro with the same name. You can’t, however, have a table and a query with the same name, because tables and queries occupy the same namespace in the database. Although simple names like Contacts and Orders are adequate, as a database grows in size and complexity, you might be confused about which object a particular name refers to.

For example, later in this book, you’ll read about manipulating database objects through code and macros. When working with Visual Basic for Applications VBA , the programming language built into Access, there must be no ambiguity or confusion between referenced objects.

Having both a form and a report named Contacts might be confusing to you and your code.

 
 

 

Microsoft access 2016 bible pdf free free

 
Master database creation and management. Access Bible is your, comprehensive reference to the world’s most popular database management tool. With clear guidance toward everything from the basics to the advanced, this go-to reference helps you take advantage of everything Access has to offer. Whether you’re new to Access or getting. Download Free PDF. Excel Chandrajoy Sarkar. Download Download PDF. Full PDF Package Download Full PDF Package. This Paper. A short summary of this paper. 1 Full PDF related to this paper. Read Paper. Download Download PDF. Oct 21,  · Access Bible is your, comprehensive reference to the world’s most popular database management tool. With clear guidance toward everything from the basics to the advanced, this go-to reference helps you take advantage of everything Access has to offer. Whether you’re new to Access or getting started with Access , you’ll find everything you .